Barclays Capital is the investment banking division of Barclays Bank PLC. With a distinctive business model, Barclays Capital provides large corporate, government and institutional clients with a full spectrum of solutions to their strategic advisory, financing and risk management needs. Barclays Capital has offices around the world, employs 20,000 people and has the global reach, advisory services and distribution power to meet the needs of issuers and investors worldwide.

This position is part of the NY Legal Department, which in turn is part of the Global Legal Department of Barclays Capital.

Summary: maintain complete books and records for Barclays Capital non-SCM entities in the US; coordinate with Group Corporate Secretary to ensure that Blueprint entity database remains up to date at all times; provide corporate information and corporate secretary support to Barclays Capital legal and business units; ensure that all Corporate Secretary functions are performed in accordance with Barclays Capital policy and relevant US laws.

Specific areas of responsibility:

• Prepare and file annual and other reports required by Secretaries of State of states in which Barclays Capital entities have a presence; prepare other filings (business licenses, etc) as requested and appropriate in consultation with tax and compliance departments
• Handle all billing and invoicing relating to Corporate Secretary function
• Maintain list of BCI Authorized Signatories and sub-delegates; answer queries regarding signing authority; prepare sub-delegation forms and Powers of Attorney; coordinate with Group contacts as needed regarding BBPLC signing authority issues; prepare incumbency certificates as requested
• Prepare corporate resolutions as needed (e.g. in connection with changes in officers and directors; in respect of significant transactions; to reflect other corporate events or changes) and obtain signatures of directors; document stock transfers or new stock issuances; work with Jessica Weiner to schedule board meetings and prepare minutes of meetings
• Maintain hard copies and electronic copies of all resolutions, annual reports, amendments to constitutive documents, board minutes, and any other corporate documents; file copies in electronic folders or corporate binders as appropriate
• Regularly communicate to BCS team in London any changes to corporate records reflected in Blueprint; conduct annual CSC sign-off, including full diligence on corporate entities and data contained in Blueprint
• Ensure full knowledge of, and compliance with, Barclays Corporate Secretariat policies and procedures as well as the names and basicoperations of Barclays Capital’s US entities; communicate policies and procedures to business and legal personnel; respond to questions about Barclays Capital US entities
• Assist in establishment of new Barclays Capital entities in accordance with Corporate Secretary policy

• BA or equivalent
• 4 – 7 years exp (1 – 2 years experience as Corporate Secretary a must and 3 – 5 years experience as a paralegal.) 
• Team player
• Good interpersonal skills
• Self starter
• Demonstration of business acumen and ability to influence others
• Financial services experience a plus